Payment will be $150.00, which includes tax. Full payment is required to reserve a space.

Food booth fees will be $175.00 plus electric, if needed.

Set up time, space assignment, parking passes, maps, and additional information will be mailed prior to the show.

Traditionally, the majority of vendor booths set-up on Friday, March 20, 2009 from 10 a.m. until 5 p.m. Vendors also have the option of beginning set-up on Thursday, March 19, 2009 from 10 a.m. until 5 p.m. Large delivery or recreational vehicles may have difficulty entering the set up area on Friday. Therefore, we strongly recommend that all food vendors and vendors with large vehicles set-up on Thursday.

Vendors who will set-up on Thursday should call ahead to make arrangements for their time of arrival.

No exhibit set-ups will be allowed to occur after 8 a.m. on Saturday, March 21, 2009.

Booth spaces are 15’X15’ and will be marked and numbered. A limited number of larger spaces (approximately 25’X25’) will be available for landscapers who wish to set up a landscape display as well as sell products.

All set up and tear down are the responsibility of the vendor. Please protect the gardens.

• Tarp or shade material may be erected.
• Vendors should consult with garden employees before digging postholes to ensure that no underground irrigation or electrical lines are in the area.
• Vendors are asked to leave the site as they found it. Please fill holes before you leave the festival.
• Mulch or wood chips must be placed on plastic sheeting, not directly on the turf.
• Keep the area clean and do not post materials on the trees or in any way harm the vegetation.

Kanapaha Botanical Gardens will be happy to accept plants; mulch, sod or garden supplies that vendors wish to leave behind. Please inform Don Goodman or a representative of the Gardens that you are doing so.

Hours for restocking are:

• Saturday: 7 - 8:30 am and 6 - 7 p.m.
• Sunday: 8 – 9: 30 a.m.

Special parking for exhibitors will be available. Only two parking passes will be provided per rental space.

No vehicles will be allowed in the display area for any reason during the show.

Electricity will be available for $20.00 per 20 amps/110V service, or $50.00 per 50 amps/220V service.

Power should be limited to 20 amps per applicant unless other arrangements are made prior to acceptance.

A list of appliances and their voltage/wattage requirements must be approved prior to set up.

Hose bibbs will be available, but you are encouraged to bring your own watering cans, hoses, ice or backpack sprayers. Most water on site is for irrigation and not human consumption. Contact members of the committee or garden for potable water locations.

All booths, except food booths, will be judged Saturday morning.

Food booths will be judged Sunday for environmental responsibility and recycling.

Booth numbers should be displayed to qualify for judging and assist visitors in finding your space.